Last updated: December 22, 2017 Effective as of: December 22, 2017
What Information Does Workboard Collect About Me?
You can generally visit our Site without revealing any personally identifiable information about yourself. However, in certain sections of this Site and in order to use our Services, we require you to submit your personally identifiable information to us. When you register to use our Services, including by setting up the account as the account “Manager” or by accepting the invitation to register as a guest “Member” under a Manager’s account, you may be required to provide us with personally identifiable information such as your name, email address, password and if you are required to pay for your account, your payment information.
We also may invite you to submit questions, comments and request information and we will collect any personally identifiable information that you include in such communications to us. We also may collect information about your preferences and interests that you elect to provide to us.
We also store the content and information that you or your guest Members create or upload to your account on the Services (“User Content”).
How Does Workboard Use the Information Collected About Me?
We may use your personally identifiable information to deliver certain Services and information you have requested, verify your authority to enter certain password protected areas of the Site and/or Services, send you notices about our products and/or services that you have used or that may be of interest to you, and improve the content and general administration of the Site and the Services. You may opt-out of receiving any promotional emails that we send you about our products and services by emailing us at firstname.lastname@example.org or following the link in each email.
If you are a user of our Services, we will use your personally identifiable information to provide the Services to you.
We do not use any User Content other than to provide the Services to you.
If you are a Member on an account, the Manager of that account may view the User Content that you post to that Account as well as other status information about your usage of that account.
Policy On Information Collected From Children
Workboard recognizes the privacy interests of children and we encourage parents and guardians to take an active role in their children's online activities and interests. This Site and our Services are not intended for children under the age of 13. Workboard does not target this Site or the Services to children under 13. Workboard does not knowingly collect personally identifiable information from children under the age of 13.
We use both session ID cookies and persistent cookies. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser's "help" file.
On our Site, we use session cookies to make it easier for you to navigate the Site and user websites and to improve and track the overall experience. For our Site and user websites, we set a persistent cookie to store your general usage behavior and IP addresses but not personally identifiable information. Persistent cookies enable us to track, store and target the interests of our users to enhance the experience on our Site. If you reject cookies, you may still use our Site and certain user websites, but your ability to use some areas of our Site or user websites may be limited.
In our Services, we use session cookies to make it easier for you to navigate the Services and to improve and track the overall Services experience. For our Services, we set a persistent cookie to authenticate your login and authorization to use the Services. Persistent cookies also enable us to track and store your settings within the Services and unique identifiers that we establish of how the Services operate. If you reject cookies, you will not be able to use the Services.
We use one or more web analytics service providers, to help us analyze how users use the Site and the Services. We may also collect information that you post about us on the internet (such as twitter feed postings), and this may will be correlated with the information we collect about you and associated with the cookies we use in connection with your use of the Site (including your IP address).
Our Collection, Use And Disclosure Of Aggregate Information
The Site may track the total number of visitors to our Site and the pages of the Services, the number of visitors to each page of our Site and Services, browser type, IP addresses, External Web Sites (defined below) linked to and other aggregated data collected through our services and we may analyze this data for trends and statistics in the aggregate but such information will be maintained, used and disclosed in aggregate form only and it will not contain personally identifiable information. We may use such aggregate information to analyze trends, administer the Site and user websites, track users' movement, and gather broad demographic information for aggregate use.
When and How Do We Disclose Your Personally Identifiable Information
Links to Third Party Sites
We employ industry standard procedural and technological measures that are reasonably designed to help protect your personally identifiable information from loss, unauthorized access, disclosure, alteration or destruction. Workboard may use, without limitation, firewalls, password protection, secure socket layer, and other security measures to help prevent unauthorized access to your personally identifiable information. We encrypt your User Content, both in transmission and in storage.
What Happens If I Close My Account?
Only the registered account Manager may close an account. The Manager may decide to terminate the ability of one or more of their invited Members to use their account. Only the Manager may request the deletion of the User Content in an account. Workboard will review those requests on a case by case basis.
How does Workboard use data from external apps (such as Slack or Google)?
Workboard users can use native integrations to share data with other work apps. Workboard collects profile information from integrated apps, including the user's username, identifier, team name, and email address used by the app, and stores this information for as long as the integration is enabled. Workboard does not share data from integrated apps with any other services or clients.
When you integrate your Google account, we access your Google account to gather information that is required for the integration endpoint.
1. What information do we collect?
For Google Calendar integration, we access the user's calendar (including shared calendars) to retrieve calendar events to create meetings in Workboard. We also use this offline access to create calendar events in Google when a user creates a meeting in Workboard.
For our native Google Drive integration, we access the user's list of files (file names and URLs) that the user browses to link in Workboard. Once the file is selected, we only use the file URL to link in our system, as provided by the Google Drive API.
2. How do we use the information?
We use the information for our meeting and files integrations.
3. What information do you share?
We don't share any information from the user's Google account to other systems, other than granting access to the integrated Google calendar to our Slack chatbot in order to manage meeting schedules.
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